Archive for November, 2010

Corporate Event Planning

Friday, November 19th, 2010

We were recently hired as the corporate event management company to produce a company anniversary event in Las Vegas.  For this event, we definitely went outside the corporate event planning box.  Here are some corporate event ideas we created with the client for this special evening.

One of the first corporate event ideas we implemented was to install round tables that seated 30 and 40 guests at each table.  Usually, for any type of party planning, whether it is corporate event planning or social event planning, round tables seat 10 to 12 guests each.  Luckily, I work with a very talented team of vendors that support my corporate event management company and we were able to build the large tables day-of to accommodate guest seating for 30 and 40 people.

However, because we increased the size of the tables to 20 feet and 24 feet in diameter to accommodate 30 and 40 guests respectively, we had to increase the size of everything else as well including the linens and the centerpieces.   Our linens were 25 feet and 29 feet in diameter for the burgundy underlays and 22 feet and 26 feet in diameter for the ivory overlays respectively.

We had plenty of corporate event ideas for the flowers but decided upon a very traditional arrangement using our room colors of burgundy, gold and ivory.  Installing the flowers was quite tricky.  We actually had to have the florist climb on top of the table without their shoes in order to reach the center and start building the centerpiece outwards towards the guest seating.

In addition to the center floral, at all the individual large tables we placed 8 satellite floral arrangements and over 20 votive candles in order for these tables to mirror the other regular sized tables in the room.  The installation of this event took plenty of meetings and corporate event planning in order to execute the set up in 8 hours.

Once the flowers were set, the catering team tackled the room with the gold beaded chargers, specialty folded napkins, (for napkin folding ideas and more, turn to pages 65 to 67 in Budget Bash) wine and water glasses.   We also placed at each individual place setting a gold chocolate medallion to signify the importance of this special anniversary.

Like other corporate event management companies, we worked closely with our client to learn what unique aspect we could bring to this event to make it memorable.  The client amazed their guests by providing straight from China actors who performed the ancient Chinese dramatic art of Bian Lian (face changing).  The performers wore brightly colored costumes and vividly colored masks (which they changed in a fraction of a second) while moving to quick dramatic music.  It was truly spectacular to watch.

Other entertainment at the event included a DJ who accompanied the music with her singing and an aerialist who performed 20 feet above ground using just her strength and a ribbon suspended from the ballroom ceiling for her performance.

I hope you found some of these corporate event ideas useful for your corporate event planning.  It’s important as a corporate event management company to stay fresh and innovative and I do believe we are one of the few if any event planning companies to have built guest tables to accommodate 30 to 40 guests at each table.  Until next time, remember the Budget Bash mantra:  make it simple, stylish, fun and economical to all!