SAG Awards Production by a Los Angeles Event Planner

As a Los Angeles event planner, I know what it takes to put together an event, especially a high-profile sit-down dinner for over a thousand A-List Hollywood guests.  You need to keep a party planning checklist and stick to it. That is what I did for this year’s SAG Awards as well as the previous 13 SAG Awards I have coordinated.

We start the SAG Awards event production in the summer with designing the menu with our chef, Suzanne Goin of Lucques Catering. We work with Suzanne to create a tasty menu that appeals to all palates including vegans and vegetarians.

The next step as a Los Angeles event planner is to discuss the table top decor with our designer Keith Greco. We research different looks and test out different tableware until the perfect look is found and presented to the SAG Awards Committee.

Once the look of the table and the food is selected, then the party planning checklist comes into play. It is important to create a specific timeline for load-in, follow up with vendors to ensure they have the correct equipment coming to the event and then supervise each day’s set-up on site to make sure everything is going to plan.

The party planning checklist extends to every element of the interior of the room such as the amount of chairs set at each table, the quantity of wine, water and champagne poured as well as the tiniest details such as how the napkin is folded!

Other details we have down on our party planning checklist is which guest receives a vegan plate, the number of glassware, dishware and silverware to order for that evening, the amount of flower arrangements on the table, etc. The list is pages long!

At A Wynning Event, we produce all types of events from non-profit to corporate as well as social but as a Los Angeles event planner, the SAG Awards is by the far the most exciting!

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